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### Viewing cable 03KUWAIT2638, DART REPORT ON DOCUMENTATION LOSS IN SOUTHERN IRAQ

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Reference ID | Created | Released | Classification | Origin
--- | --- | --- | --- | ---
03KUWAIT2638 | 2003-06-16 15:15 | 2011-08-24 16:30 | UNCLASSIFIED | Embassy Kuwait

`

    This record is a partial extract of the original cable. The full text of the original cable is not available.

` `

    UNCLAS SECTION 01 OF 04 KUWAIT 002638

    SIPDIS

    STATE ALSO PASS USAID/W
    STATE PLEASE REPEAT TO IO COLLECTIVE
    STATE FOR PRM/ANE, EUR/SE, NEA/NGA, IO AND SA/PAB
    NSC FOR EABRAMS, SMCCORMICK, STAHIR-KHELI, JDWORKEN
    USAID FOR USAID/A, DCHA/AA, DCHA/RMT, DCHA/FFP
    USAID FOR DCHA/OTI, DCHA/DG, ANE/AA
    USAID FOR DCHA/OFDA:WGARVELINK, BMCCONNELL, KFARNSWORTH
    USAID FOR ANE/AA:WCHAMBERLIN
    ROME FOR FODAG
    GENEVA FOR RMA AND NKYLOH
    DOHA FOR MSHIRLEY
    ANKARA FOR AMB WRPEARSON, ECON AJSIROTIC AND DART
    AMMAN FOR USAID AND DART

    E.O. 12958:  N/A
    TAGS: EAID PREF IZ WFP
    SUBJECT:  DART REPORT ON DOCUMENTATION LOSS IN SOUTHERN IRAQ

    -------
    SUMMARY
    -------

    ¶1.  The pervasive looting that occurred throughout Iraq in
    the wake of the conflict created several challenges for
    future humanitarian assistance and reconstruction efforts.
    One of those challenges affecting many sectors was the loss
    of official documentation for identification and operational
    purposes.  From hospitals to courthouses, the loss of
    important documents continues to complicate recovery
    efforts.  In the wake of the conflict, the successful
    protection of important documents by dedicated civil
    servants and Coalition forces varied considerably by sector
    and by governorate.  This variation exists for documents in
    all government sectors throughout southern Iraq.  The
    information contained in the ration card system of the PDS
    could be a valuable resource to fill gaps in official
    documentation as it is rebuilt.  Vulnerable groups that may
    have lost their ration cards or other documents will need
    special assistance in obtaining documentation necessary to
    access much needed humanitarian assistance and basic
    services.  End Summary.

    -----------------------
    OFFICIAL DOCUMENTS LOST
    -----------------------

    ¶2.  In the wake of the conflict and the looting that
    followed, a significant portion of official documents housed
    in government buildings were destroyed.  This included
    documents from municipal or governorate offices, passport
    offices, hospitals, food ration centers, schools, police
    stations, prisons, and courthouses throughout southern Iraq.
    There was variation across sectors and governorates in the
    extent of document loss.    The case of courthouses
    illustrates the variation.  In An Nasiriyah, nearly all
    legal documents from the courthouse were burned.  In other
    towns like Al Kut, staff protected the documents at the
    courthouse by patrolling the grounds themselves during the
    looting.  Other staff of courthouses such as in Al Amarah,
    took documents, including property ownership files, home to
    protect them.

    ¶3.  As security improves and government buildings are
    rehabilitated, civil servants in many sectors are bringing
    computers and documents back to work.  While this will begin
    to rebuild databases, the gaps from destroyed documents will
    remain. This will create serious obstacles to the new civil
    administration in such things as identifying citizens and
    building an accurate census base.

    ¶4.  In Basrah, looters destroyed many identification
    documents at the civil courthouse. Some documents, however,
    were identified and prioritized for protection by the
    International Organization for Migration (IOM) and Coalition
    forces.  IOM realized the importance of protecting the
    remaining civilian identification files in Basrah because
    the files were critical to identifying and protecting
    internally displaced persons (IDPs) in Iraq.  With the
    support of the DART, IOM is implementing a project to help
    local staff of the civil courthouse to collect and organize
    the remaining identification documents for Basrah
    Governorate.  Since there will undoubtedly be gaps in this
    database, other sources of information on the population of
    Iraq and their needs and vulnerability are needed.

    --------------------------------------------
    DOCUMENTATION FOR THE PDS RATION CARD SYSTEM
    --------------------------------------------

    ¶5.  With the help of the U.N. World Food Program (WFP) and
    the U.S. Government, the public distribution system (PDS)
    for food and other rations is restarting across Iraq.  This
    massive distribution system has been meeting the food needs
    of Iraqis and is implemented and monitored through careful
    record keeping on the numbers of individuals throughout the
    country.  In Basrah, the ration  Ration Registration centers
    (RRCs), Ministry of Trade (MOT) offices, and warehouses were
    looted and many paper documents burned.  However, committed
    staff took computers and the detailed ration card database
    home for protection.  Once this data is back in use, it can
    serve as an important resource for reassembling census and
    other information on the population of Iraq.  Some form of
    liaison between civil courts and the managers of the ration
    card systemPDS database could facilitate appropriate
    coverage of the population needing identity documents
    reissued.

    ¶6.  Since their access to food and other important
    commodities such as pharmaceuticals was based on their
    ration cards, Iraqis usually guarded these cards closely and
    kept them up-to-date.  Families were quick to report new
    births and careful to register changes in their place of
    residence to ensure receipt of a proper ration.  Since the
    conflict began, the staff at 34 ration centersRRCs in Basrah
    Governorate has been proactively registering returnees
    (including 10 newly returned prisoners of war from the Iran-
    Iraq conflict, and ten families returning from Kirkuk), and
    "exceptional" cases (ex-prisoners, draft dodgers, and
    political dissidents).  Three hundred new infants have also
    been registered.  They have also registered new families
    arriving to the area.

    ¶7.  The protection of ration cards by individual families
    along with the well-designed and managed record
    systemdatabase makes the ration card databaseit one of the
    most accurate and up-to-date forms of documentation on the
    population of Iraq.  Even before the conflict, ration cards
    were often used by Iraqis for identification purposes when
    applying for a passport or other special papers or
    allowances from the government.

    ¶8.  According to the Director of the Main Distribution
    Center for Basrah Governorate, his database is safe and
    complete.  The hardcopy ration cards held by individual
    families list the name of the head of household, the number
    of family members in the household, and the date of birth of
    any children under one year of age.  It also lists the house
    number, neighborhood, village, and district as well as the
    name and reference number of the distribution food/flour
    agent.  A neighborhood leader must certify that each family
    lives in his area and new cards were issued every November
    for the entire next calendar year.  The last cards were
    issued in November 2002.

    ¶9.  Further details on each family are recorded on the
    computer database for the ration systemPDS.  The database
    contains the name, gender, date of birth, and civil
    identification number of each family member.  The computer
    database also contains a record of movements of families
    from town to town or governorate to governorate.  The ration
    card database also contains information about people
    arrested by the former regime.  Before the conflict, the MOT
    would inform the ration centerRRC to temporarily delete an
    individual sent to prison from a family's ration card.  The
    ration center would then write a note for the food agent to
    withhold the ration for that individual.

    -------------------------------------------
    VULNERABLE POPULATIONS WITHOUT RATION CARDS
    -------------------------------------------

    ¶10.  Under the old system, when a family moved they had to
    request written proof from their old previous RRC ration
    center that they had been deleted from that center's list
    before being able to register in the town or neighborhood of
    new residence.  They then had to take that certificate to
    the ration centerRRC at their new residence before receiving
    rations.  The transfer of registration used to take about
    one month to process under the old system.  The disruption
    caused by the conflict is already highlighting problems with
    this system for IDPs who have recently moved.  Arabs
    returning from the North to Basrah will have problems
    getting written proof of their removal from the PDS in the
    North before returning to the South.  Several such families
    had turned up at the main ration centerRRC in Basrah by late
    May and were denied new ration cards due to lack of proper
    paperwork.  In June, with the assistance of WFP and support
    of the Coalition Provisional Authority (CPA) Lower South, it
    was decided that those without ration cards, or registered
    in a governorate to which they would not return, would be
    provisionally registered in the governorate of their current
    residence and receive a PDS ration in June.  Provisional
    registration has begun in An Nasiriyah, Basrah, and Maysan.
    WFP is also working with the MOT in Samawah to begin the
    process there.

    ¶11.  Other families to be enrolled provisionally in June
    turned away from the ration center in Basrah include those
    returning from Iran who have very old identification cards
    from the early 1990s.  Many do not even have these.Three to
    four such families were turned away by the ration center
    staff in Basrah and told to get proper identification before
    they can be registered for the PDS.  Provisional
    registration of families lacking up-to-date identity,
    citizenship, and marriage documentation is only a temporary
    "fix', and the issue of assisting families acquire
    appropriate documentation is one yet to be addressed.  The
    importance of addressing this issue is seen in Al Kut, where
    , around the same time,Coalition Civil Affairs personnel
    have received complaintswerereceiving complaints from IDP
    families that the Director of Education would not let their
    children register for school due to lack of proper
    documentation.

    ¶12.  In addition to IDP families that may lack the proper
    paperwork needed to register for their food ration, non-
    governmental organizations and WFP are also identifying many
    families that had their ration cards taken away by the
    former regime.  Marsh Arabs or families of opponents of the
    former regime were reportedly punished by having their
    ration cards revoked.  Estimates on the number of such
    families vary widely from 20 percent of the population in
    places like Al Amarah to only a handful of people in other
    towns. These individuals and families will also be enrolled,
    or reinstated into the PDS in June.

    ----------
    CONCLUSION
    ----------

    ¶13.  The loss of documents in southern Iraq may pose special
    challenges to the CPA's ability to provide basic services
    and humanitarian assistance to the population.  As
    assessments continue to determine who has what, the
    rebuilding of data on the population of Iraq and their needs
    will resemble assembling a complicated jigsaw puzzle.
    Efforts are already ongoing to address this problem in each
    sector, often as a component of individual humanitarian
    assistance programs.  However, more targeted support to
    projects that are specifically addressing this crosscutting
    issue of documentation recovery and protection are needed.

    JONES

`